We generate 15–40 qualified family inquiries per month for assisted living, memory care, and home health operators. Data-driven. Fully managed. Results guaranteed.
Hospital discharge planners and third-party referral sites send inconsistent, low-quality leads — and charge 30% of first month revenue for the privilege.
82% of families research senior care online before making a single call. If your facility isn't visible, you don't exist to them.
Families take 6–18 months to choose senior care. Without a follow-up system, they find a competitor who stayed in touch.
At 10 empty beds in a 60-bed facility, you're leaving $800,000 in annual revenue uncaptured. Every month this continues compounds the loss.
Annual revenue lost by a 60-bed facility running at 80% occupancy. CareFlow closes that gap.
We analyze your CMS ratings, local competition, demographic data, and family search behavior to build a precision map of your market opportunity.
Targeted digital ads reach adult children 45–65, while our Medicare Advantage care coordinator network generates warm referrals at conversion rates of 60–80%.
Every inquiry is scored on care level needed, timeline, geographic fit, and financial readiness before it reaches your team. No tire kickers.
AI-powered email and retargeting sequences stay with families across their 6–18 month decision journey. When they're ready, they call you — not a competitor.
We build and maintain warm relationships with Medicare Advantage care coordinators in your market — the people who place thousands of eligible seniors annually.
Real-time dashboard showing every inquiry, its source, its status, and its projected revenue contribution. You always know exactly what your investment is generating.
Most marketing agencies send traffic to your website and call it a day. We build a complete revenue system — data intelligence, multi-channel ads, referral networks, and a family nurture engine — all working simultaneously to generate move-in-ready inquiries every single month.
Average annual ROI for CareFlow clients. One new resident pays for months of service.
We bid on high-intent keywords like "assisted living near me" and "memory care [city]" — reaching families actively searching for a facility right now. Tightly themed ad groups with dedicated landing pages maximize quality score and reduce cost per lead by 30–50% vs competitors running generic campaigns.
The green "Google Guaranteed" badge generates the highest-quality inquiries available digitally. Families who call through LSA are bottom-of-funnel — they searched, saw your badge, and chose to call. We handle full setup, verification, and the weekly dispute process that recovers $500–$2,000/month in invalid lead credits.
Adult children 45–65 within 25 miles of your facility, targeted by caregiving interests, AARP affiliation, and life event signals. We deploy video tour ads, staff spotlight content, and family testimonials. Lookalike audiences built from your past residents generate the highest-converting cold traffic available on Meta.
MA care coordinators place thousands of eligible seniors annually. We build and maintain warm relationships with every MA plan operating in your market — monthly availability reports, quarterly facility tours, and dedicated liaison contacts. MA referrals convert at 60–80% vs 25–40% for digital leads.
We monitor your CMS star rating monthly via the Care Compare API. When a rating drops, families searching your facility will see it — we launch reputation-focused campaigns before competitors capitalize. We also identify competitors with dropping ratings in your market to run targeted conquest campaigns.
The average family takes 6–18 months to place a parent. Our AI-powered email sequences and retargeting ads stay with families throughout the entire journey — educational content, milestone reminders, and facility highlights. When they're ready to act, your facility is the only one they've stayed in touch with.
Optimized Google Business Profile, location-specific landing pages for every city within 30 miles, and condition-specific content targeting "Alzheimer's care [city]" and "assisted living cost [state]." This channel compounds over 3–6 months and generates permanent free traffic that reduces your paid ad dependency.
Every new inquiry triggers an immediate SMS and email within 60 seconds, 24 hours a day. A 24/7 virtual intake team answers every call, qualifies the family against your criteria, and books tour appointments directly into your calendar. Families who don't hear back quickly call the next facility on their list.
Before launching a single ad we analyze your CMS rating vs competitors, your current Google rankings, demographic data showing where families in your area are searching, and the highest-demand zip codes within your market radius. Every dollar is aimed before it's spent.
When we're building your referral network, our AI stack researches every MA plan care coordinator, hospital discharge planner, and community referral source in your market. Personalized outreach referencing their specific territory and patient population — not generic spam. Our enrichment system processes 500 contacts per week automatically.
You get a live dashboard showing every inquiry, its source channel, its qualification status, and its projected revenue contribution in dollars. Weekly reports translate activity into business outcomes: inquiries this week, tours scheduled, move-ins attributed to CareFlow, and total annual revenue generated. No vanity metrics — only numbers that matter to your P&L.
Based on industry averages. Your specific results will vary by market size, facility type, and occupancy starting point.
| Scenario | Monthly Investment | New Residents / Month | Annual Revenue Added | Annual ROI |
|---|---|---|---|---|
| Census Builder (single facility) | $5,000 | 1–2 move-ins | $80K–$160K | 13–27x |
| Growth Engine (multi-channel) | $12,000 | 3–5 move-ins | $240K–$400K | 20–33x |
| Market Dominator (regional) | $30,000+ | 8–15 move-ins | $640K–$1.2M | 21–40x |
ROI calculated based on $80,000 average annual revenue per resident. Actual results depend on facility size, market competition, care level offered, and resident retention. These figures represent realistic outcomes based on industry data — not guarantees.
These are real outcomes from real clients. We report actual move-ins, actual occupancy changes, and actual revenue impact — nothing inflated.
An 80-bed facility went from 71% to 94% occupancy in 4 months through our family targeting and MA referral network. Annual revenue impact: $1.84M.
67 qualified family inquiries in 60 days for a Medicare-certified home health agency. $2.4M in new patient revenue pipeline generated.
A memory care specialist invested $8,000/month and generated 3 move-ins in the first 45 days — $240,000 in new annual revenue. 30x return on investment.
CareFlow is being built with AI integration at its core. As the technology matures, our platform will deliver increasingly intelligent lead qualification, predictive census modeling, and automated family journey management.
Automated scoring of every inquiry against your specific criteria before it reaches your team
Forecast your occupancy 90 days out based on inquiry pipeline and historical conversion patterns
24/7 intelligent conversation agent that qualifies and nurtures families on your behalf
Book a free 30-minute census audit. We'll analyze your facility, your market, and your current occupancy — and show you exactly what's possible.
No commitment required. We'll show you the opportunity before you spend a dollar.